Board portals provide an online repository for all information on the board that allows www.fitboardroom.com/what-is-the-difference-between-bcp-and-disaster-recovery-planning/ directors to access current and relevant material from any place. This allows them to efficiently prepare for meetings, manage their tasks and collaborate on projects with their colleagues. Board members are able to sign documents with digital signatures. This will eliminate the need for costly printing and distribution.
The implementation of a board portal can help companies save money and resources while improving their efficiency and effectiveness. When choosing a board administration system, it is important to consider the specific requirements of your business. Make sure you select a vendor who offers competitive pricing alongside solutions to satisfy the needs of your board.
Previously, boards received meeting packets in the form of paper via courier. It could take as long as several days for them to be opened and accepted. With a board portal the process can be reduced to a matter of hours, and meeting agendas, reports, presentations and other materials can be sent out immediately to attendees. The board portal can also be used to host video-telephony meetings giving a seamless experience for the directors.
It is vital that the portal used by the board is secure, and has features such as data encryption along with password complexity controls and tracking of user activities to reduce the risks of access by unauthorized persons. It should also be able to demonstrate compliance with industry standards, including ISO 27001, SOC 2 certifications and facilities offering physical and procedural security.